Privacy Policy
Last updated: 29 September 2026
This policy explains what personal data Romeijer Advisory processes, why, on what legal basis, for how long, and how you can exercise your rights. It applies to www.romeijeradvisory.com, online appointment bookings and our business communications.
1. Who is the data controller?
Romeijer Advisory SRL
Chemin du Castelet 4, 7060 Soignies, Belgium
Company / VAT number: BE 1035.372.456
Contact: info@romeijeradvisory.com
Romeijer Advisory is not required to appoint a data protection officer. Any questions about your data can be sent to the address above.
2. What data do we process, and why?
a) Online appointment bookings
When you book a call, we collect:
- your name, email address and telephone number;
- your company name;
- the challenges you select;
- how you heard about us;
- your chosen time slot.
We use this information to arrange and prepare for the call, and to contact you about it.
Legal basis: steps taken at your request before entering into a contract (Article 6(1)(b) GDPR).
b) Business communications and client relationships
We process:
- information exchanged by email, telephone or during meetings;
- proposals;
- information required for invoicing.
Legal bases: performance of a contract or steps taken before entering into a contract (Article 6(1)(b)), and compliance with our accounting and tax obligations (Article 6(1)(c)).
c) Business-to-business prospecting
We may contact company directors and managers using publicly available professional information (LinkedIn profiles, company websites):
- name and job title;
- company;
- professional contact details.
Legal basis: our legitimate interest in promoting our services to relevant professionals (Article 6(1)(f)).
You can object at any time, without giving a reason, by replying to our message or writing to our contact address.
d) Website operation and security
Our hosting provider processes technical data to operate and protect the website: IP address, browser type, requested pages and technical logs.
Legal basis: legitimate interest (Article 6(1)(f)).
e) Audience measurement
- Without cookies. We use an audience measurement service that does not set cookies and produces aggregate statistics (see section 4). Legal basis: legitimate interest (Article 6(1)(f)).
- With cookies or trackers. Certain measurement tools are activated only with your consent (Article 6(1)(a)): website usage analysis (Microsoft Clarity) and advertising campaign measurement (OpenAI). See the Cookie Policy.
We do not make decisions based solely on automated processing that produce legal effects concerning you.
3. How long do we retain your data?
- Appointment requests and prospects that do not lead to a business relationship: 3 years after your last contact with us.
- Clients: throughout the contractual relationship, then for 10 years after it ends (the limitation period for contractual claims under Belgian law).
- Accounting records and invoices: 10 years, in accordance with Belgian accounting and tax obligations.
- Objections to prospecting: we retain only what is necessary to ensure that we do not contact you again.
- Cookies and trackers: see the periods specified in the Cookie Policy.
4. Who receives your data?
Your data is neither sold nor rented. It is accessible to Romeijer Advisory and, to the extent necessary, the following service providers:
Odoo S.A.
- Role: Website hosting, appointment booking, CRM, calendar, invoicing
- Location: Belgium / European Union
OVH SAS
- Role: Email and domain name services
- Location: France
Google (Google Meet)
- Role: Video conferencing for online appointments
- Location: Ireland / United States
Plausible Insights OÜ (via Odoo)
- Role: Cookieless audience measurement, aggregate statistics
- Location: European Union
Microsoft (Clarity)
- Role: Website usage analysis, **only with your consent**
- Location: United States / EU
OpenAI Ireland Limited
- Role: Measurement of advertising campaigns displayed in ChatGPT, **only with your consent**
- Location: Ireland (possible transfers outside the EU)
We may also disclose data to our accountant, bank, advisers or public authorities where required by law.
OpenAI Ireland Limited and Microsoft may act as separate data controllers for their own advertising measurement or analytics purposes, in accordance with their terms.
5. Transfers outside the European Union
Some providers (Microsoft, OpenAI, Google) may process data outside the European Economic Area, particularly in the United States. These transfers are covered by a European Commission adequacy decision (EU–U.S. Data Privacy Framework) or by standard contractual clauses adopted by the Commission. You may obtain a copy on request.
6. Security
We use professional service providers and apply appropriate measures: encryption of communications (HTTPS), restricted data access, strong passwords and enhanced authentication where available. No system is infallible. In the event of a personal data breach presenting a risk, we will inform you and the competent authority in accordance with the GDPR.
7. Your rights
You have the following rights in relation to your data:
- access;
- rectification;
- erasure;
- restriction of processing;
- data portability;
- objection, particularly to prospecting, at any time and without giving a reason.
Where processing is based on your consent, you may withdraw it at any time. For cookies, use the “Update my cookie preferences” button on the Cookie Policy page.
To exercise your rights, write to info@romeijeradvisory.com. We respond within one month. We may ask you to confirm your identity if we have reasonable doubts.
You may also lodge a complaint with the Belgian Data Protection Authority: rue de la Presse 35, 1000 Brussels, Belgium, www.autoriteprotectiondonnees.be.
8. Minors
Our services are intended exclusively for businesses and their representatives. We do not knowingly collect data relating to minors.
9. Changes
We may update this policy. The date of the latest update appears at the top of this page. We will display a prominent notice on the website if we make significant changes.
Cookie Policy
Last updated: 29 September 2026
This page explains which cookies and trackers are used on www.romeijeradvisory.com, their purposes, how long they are retained and how to change your choices.
Your choices
On your first visit, a banner offers two options:
- “Only essentials”: only cookies essential to the operation of the website are used;
- “I agree”: the audience measurement and advertising measurement cookies described below are also activated.
Refusing cookies does not affect access to the website or appointment booking. You can change your choice at any time using the “Update my cookie preferences” button at the top of this page. If you withdraw your consent, the OpenAI pixel cookies are deleted and other trackers subject to consent are no longer used. Your choice is stored for 13 months, after which the banner is displayed again.
1. Strictly necessary cookies (without consent)
These cookies are essential to the operation of the website and cannot be disabled.
`website_cookies_bar`
- Provider: Romeijer Advisory (Odoo)
- Purpose: Remember your cookie choices
- Duration: 13 months
`frontend_lang`
- Provider: Romeijer Advisory (Odoo)
- Purpose: Remember the display language
- Duration: 1 year
`tz`
- Provider: Romeijer Advisory (Odoo)
- Purpose: Display appointment slots in your time zone
- Duration: Session
`session_id`
- Provider: Romeijer Advisory (Odoo)
- Purpose: Technical session (appointment booking, form security)
- Duration: Short technical duration
2. Cookieless audience measurement (without consent)
We use Plausible Analytics, provided through our hosting provider Odoo, to count visits in aggregate. This service does not set cookies, does not store your IP address in an identifiable form and does not track your browsing on other websites.
3. Website usage analysis (with consent)
Microsoft Clarity helps us understand how the website is used (pages viewed, scrolling, clicks) so that we can improve it. It is loaded only after you agree: without consent, no data is transmitted to Microsoft.
`_clck`
- Provider: Microsoft Clarity
- Purpose: Pseudonymous identifier specific to this website
- Duration: Up to 1 year
`_clsk`
- Provider: Microsoft Clarity
- Purpose: Group page views from the same visit
- Duration: 1 day
`CLID`, `MUID`, `MR`, `SM`, `ANONCHK`
- Provider: Microsoft (clarity.ms / Microsoft domains)
- Purpose: Browser identification by Microsoft services and technical synchronisation
- Duration: From the session to 1 year
We have configured Clarity so that no data is shared with Microsoft Advertising.
4. Advertising campaign measurement (with consent)
When you arrive on our website after clicking an advertisement displayed in ChatGPT, the OpenAI measurement pixel allows us to determine whether that visit resulted in an appointment booking. It is loaded only after you agree.
`__oppref`
- Provider: OpenAI
- Purpose: Ad click identifier used to attribute an appointment booking to the campaign
- Duration: 30 days
`__obref`
- Provider: OpenAI
- Purpose: Random browser reference on this website
- Duration: 1 year
`__oaiq_consent` (and local storage `oaiq_consent`)
- Provider: OpenAI
- Purpose: Remember your choice for this pixel
- Duration: 30 days
`odoo_utm_source`, `odoo_utm_medium`, `odoo_utm_campaign`
- Provider: Romeijer Advisory (Odoo)
- Purpose: Remember the campaign or source from which your visit originated
- Duration: 31 days
Measurement data is processed by OpenAI Ireland Limited (Dublin, Ireland), which may transfer it outside the European Union subject to appropriate safeguards. See our Privacy Policy.
5. Managing cookies through your browser
You can also block or delete cookies through your browser settings. Blocking strictly necessary cookies may prevent certain website functions from working, particularly appointment booking.
Contact
For any questions: info@romeijeradvisory.com. For more information about how your data is processed, please see our Privacy Policy.